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Once the user completes the registration form, they must confirm their registration. This is is required to verify that the registration is legitimate. An e-mail is sent to the user and the user must click on the link provided to go to the confirmation page. The URL in the e-mail includes a special unique confirmation string. By going to this URL, the user demonstrates that they registered with a valid e-mail address to which they have access. Here is an example confirmation email:
The confirmation page will ask the user to indicate that they did indeed register.
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Let's say that in our example case the user is internal to MIT and , chose the services EML B39-5 and CAD CAD during registration. Once the registration is confirmed, several e-mails will be sent out to various entities, based on those selections. In this case, the following emails would be sent:
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Requirement Type | Description |
|---|---|
Prerequisites | These are actions that must be completed by the user or a designated other user before the service can be made active. In our example, this would include the user completing their Environmental Health and Safety training and agreeing to the Chemical Hygiene Plan for access to EMLB39-5, CAD administrator signing off for the CAD service, etc. |
Charge Category Allocations | For any service that has charges, there must be allocations for that service in order for the service to be active. This means that a cost object or cost objects must be provided for charges for that service. These allocations must be approved by the owner of the cost object, their designated administrators, or authorized MTL staff. |
Here is what our example user might see when they log in to MUMMS and choose "View Your Services" from the front page:
In this case we can see that several requirements must be completed for the services to become active. (Choosing "Show Details" would show the user additional requirements that are not displayed here.) As requirements are completed the status of those requirements will be updated on this page. When all requirements are completed, the service will be active. A similar view of a user's services is available to supervisors, their administrators, and MTL staff.
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Prerequisites can be signed-off by the user, another user, and/or the application itself, depending on the specific case. Here are some notes about some of the prerequisites shown above:
Prerequisites | Notes |
|---|---|
Environmental Health and Safety Compliance | EHS data is loaded into the MIT Data Warehouse on a nightly bases, and MUMMS uses this information to determine if a user is EHS compliant. Normally this would happen automatically and should not require any user intervention. However, it does take a day or two from the time the user completes the training for MUMMS to be updated. Please contact MTL staff for further information. |
CHP Form Sign Off | The user can complete this prerequisite on their own, if they choose the "Sign Off" link they will be asked to read the Chemical Hygiene Plan and then indicate that they have done so. |
Computer account creation approval | Sign off on this prerequisite indicates that a computer account has been approved and created for this user. This is required for the EML, ICL/TRLB39-5, B39-2, B39-4, and CAD services. |
Charge Allocation Approval
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Once the user has completed their registration and confirmation and all the requirements are met, the user's services will be active. However, it is possible for services to go back into the pending status if requirements are no longer met (i.e. EHS training falls out of date or the supervisor indicates that they will no longer cover the user's charges). Users can always log into MUMMS to see the the status of their services, as well as to add or remove services. In addition, supervisors who are paying for their changes, and their administrators, can log into MUMMS to view or modify the charge allocations for the user (i.e. to change what cost object(s) are being used to pay for a user's charges).