Load into DSpace is complete. Handles are in Barton records.
There is one missing pdf. Beverly researching.
Deleted OCA folders in DSpace Images folder on 10.29.09
----
Carl is almost done loading them. Working on putting handles into Barton records.
Ann Marie/DOT meeting 10-6-09
----
QC is done on Batch 2 and they have all been packed in boxes to go to the LSA. Stimpson Movers will do the pickup and delivery on Monday 3-16-09.
I just uploaded the latest version of "Sloan shipment2withURL.xls" which contains an additional sheet called "Sampled Data".
This is where I randomly extracted 10% of the batch to perform QC on. I have added notes to each item where necessary.
Jenn 3-13-2009
----
Second shipment was received back in Preservation Services on February 4th. Meyers left their book trucks. This was not the agreement with OCA. Preservation Services now has 8 Meyers trucks waiting for pick-up.
Jenn has boxed up shipment 1 and is waiting for Stimpson movers to take the volumes to LSA.
Jenn will begin QC on shipment 2.
QC on shipment 1 - Jenn has discovered a page size issue with a large portion of the volumes, maybe 10-20%. We believe that the error is with the cropping as the original TIFF files are fine. Beverly will work with OCA to correct this issue.
Work with OCA has been difficult the past few weeks since Paul N. has been in transition to leave to go to San Francisco Office. The new contact at OCA is Melissa Bell. Beverly will schedule a meeting time to catch up with Melissa and discuss our projects.
There are several test files in Dome test:http://mv.ezproxy.com.ezproxy.canberra.edu.au/handle/1234567890/29524
These test records will be moved to DSpace test: http://mv.ezproxy.com.ezproxy.canberra.edu.au/handle/1234567890/41993
Melissa Feiden, Craig Thomas, Christine Moulen, Amy Martin, and Beverly Turner met on 2.3.09 regarding the issue of withdrawal of Sloan Working Papers and other Dewey collections. The notes from that meeting can be found here: notes from meeting
Beverly 2/13/2009
----
I just uploaded the latest version of "MIT-2008-08-12-completewithURL.xls" which contains an additional sheet called "Sample Data 1". This is where I randomly extracted 10% of the batch to perform QC on. I have added notes to each item where necessary. I have also uploaded a text document with my overall impressions of the batch.
Jenn Morris 2/3/2009
-----
Shipment #1 was finished with QCing by Jenn Morris on January 23rd. She is now waiting for the second shipment to arrive from OCA and the decision on first shipment's next location (ie Archives or LSA or withdrawal).
Amy Martin, Bob Kehner, Christine Moulen, and Beverly Turner met on January 30th to discuss end processing on digitization projects. This meeting is to be expanded to include Archives.
Carl Jones has uploaded a few of Sloan Working Papers in DSpace test to begin the QC of the crosswalk from Internet Archive to DSpace.
-----
Shipment #2 is almost complete at the OCA. OCA has requested that they keep the second shipment until we have another project ready for them to scan to minimize shipping. Not sure if this is plausible but am investigating.
Carl Jones have figured out how to batch retrieve files from the OCA! The pdfs that Document Services needs to use for quality control are available on the R Drive (DSpace Images - OCA folder).
***Question about the collection in DSpace - how will we organize the volumes that were bound together. OCA has scanned compiled them as one pdf and one location on the internet archive however there could be 5 volumes. Should Document Services separate these pdfs?
Do we remove the blank pages from the pdfs?
Beverly, Nov. 6th
-----
Shipment #2 was picked up this morning. Shipment #1 has returned. We will inspect the volumes and roll them over to Document Services.
Ann Marie & Nicole, Sept 19
----
Shipment #2 (798 items) is wrapped and ready to be picked up.
Ann Marie, Sept 9
---
Running total of time spent on second batch:
** 4.5 hours to prep 796 volumes (about 20 seconds per item) = includes a quick flip through the pages, erasing marks, removing foreign objects, and reconciling the barcodes with the picklist. We removed 7 bookmarks, loosened pages that were stuck together (mostly by commerical binder's glue) on 9 volumes, and erased a total of 148 pages in 15 volumes. 15 items were misordered on the truck; 3 items were on the truck but not on the picklist, and 2 items were on the picklist but not on the truck.
** Approximately 1.25 hours spent on administrative stuff = email, phone calls, updating wiki, etc.
** Approximately 1 more hour on resolving picklist problems, finalizing & printing picklist, and wrapping trucks.
Ann Marie, Sept 5
---
First batch will be dropped off and second batch will be picked up on Monday, 9/15. The second batch fills just over 3 WB Meyer booktrucks. We have decided to leave the rest of the 4th truck empty.
These two items are on the picklist but not on the truck:
#745-74, barcode 39080000704491
#3322-91, barcode 39080007586552
These three items were on the truck but not on the picklist:
#749-74, barcode 39080032090778
#3422-92, barcode 39080007190884
#3485-92, barcode 39080028798350
Ann Marie, Sept. 5
---
Posted an initial picklist file for the second shipment.
Beverly & Christine 8/27
-----
Clarifications: what is Comstock, and what's included in the different categories in the Sloan All spreadsheet?
Comstock is Document Services' server they use to stage and store scanned files. It's accessible from the Windows R drive.
They tend to keep the old stuff too, so I think the papers the Libraries scanned that are in DSpace are also listed under Comstock. But there are several that either weren't cataloged yet at the time of the batch ingest to DSpace (so they had no metadata) or were scanned after that batch and another batch was never done. So some are scanned and on Comstock, but not in DSpace.
In the "Sloan All" spreadsheet, everything I could find in Barton for this series is listed as Barton. That includes most of the Comstock scans, and a lot of what's in DSpace, as well as those that were never scanned.
There are things in DSpace that are not in Barton. At some point (2004 or 2005?) Sloan started publishing digitally, directly into DSpace and/or other online systems, and those newer papers have not been cataloged in Barton.
If you're having trouble figuring out the status of a particular paper, I'd be glad to take another look. There could certainly be a flaw in my }}{{{}logic somewhere.
Christine 8/26/08
-----
The first shipment was picked up this morning. Four more empty book trucks were dropped off.
...