MIT Libraries Digital Operations Team - 21 April 2009
Questions
Best Practices in general
->What are the standard parts of a best practice (for documentation)
-->For file naming we have identified:
--->Use cases
--->Rules
--->Examples
-->Thinking about adding:
--->Roles
--->Reference to larger workflow that filenaming is a part of
-->What are we missing that's standard?
File disposition
->Do we need a checkout system for master copies on DSpace Images
Decisions
->See disposition rules in discussion notes section
->Keep minutes(Decisions, Actions items) on wiki
->Start documenting file dispositions by identifying use cases
-->document existing practices
Action Items
->Look for standard forms or templates for Best Practice documentation (Rob)
->Research practices for file disposition at other institutions
Discussion Notes
Disposition Rules:
->DSpace Images contains the master copies
->Never replace files on DSpace Images
-->Exception: When files are damaged or misnamed. Limited number of people who can do this. Can we get a witness.
Current disposition examples:
->External hard drive source (Kepes-Lynch)
->Document Services source (CommForum, CEEPR)
->Batch downloading over the network (Sloan Working Papers)
->Web scraping (CommForum)
See someone else's notes
Notes from last DOT meeting
Questions
->How do we fit file naming into our "Workflow"
-->How do we disseminate the file naming practices
-->Who does the naming: where, when
Decisions
->File naming scheme approved by DOT
->File disposition practices need to be collected and documented at next meeting
Action items
->Approach Tech Ops about more space on DSpace Images
->Document notes from meeting on wiki
Links
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