MileageManager
Group Members
- Pam Chuang
- Ari Dukes
- Leo Espindle
- TA: (TA's name)
Problem Statement
Companies currently have either inaccurate or cumbersome methods of tracking and reimbursing employee mileage. In most companies, employees either estimate or query a mapping program repeatedly to get total mileage and often have to attach printouts of the trip route to fill out expense reports. In addition, there is typically little detail on personal mileage once the expense report is filed, which hinders accurate auditing.
Our product will help to address issues for travelers, their managers, and auditors. For the primary user (the travelers themselves), we will make both business trip planning and reimbursement easier so that they can spend time working on the main parts of their jobs. Currently, if you consider a salesperson traveling regularly from Boston to NYC:
- 225 miles (Distance between Boston and NYC) * $.50/mile (IRS reimbursement per mile) * 2 trips (Round trip) = $275/week/employee
- Assume that salespeople travel twice a month: $550/month/employee
- Assume that 5% of the company uses this system in a 500 person company
- Of these 25 employees, 10 employees actually use this system, because they own a car.
- Value saved by the company: 10 employees * $550/month * 12 months/year = $66,000 / year
Our program provides the value proposition of planning, reimbursement, and auditing.