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The monthly billing process in MTL Cost Recovery is comprised of a series of steps that extract usage data from MTL lab applications (Coral & MUMMS), allow for review and revision of that data, and then prepare the data for upload to MIT's accounting system, SAP. The billing period home page has three sections.

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1. Billing Process: This indicates the overall status of the billing period. Possible states include:
   1. Not Started: The billing period has not begun.
   2. In Progress: The billing period is in progress, i.e. looking at the June billing period during the month of June.
   3. Processing: The billing period is ended but processing of charges has not been completed.
   4. Completed: The billing period is ended and processing of charges has been completed.
2. MUMMS Import
   1. Not imported: There have been no imports of MUMMS charges.
   2. Imported: MUMMS charges have been imported.
   3. Error: There was an error with the most recent MUMMS import.
   4. Final Import Completed: The final import for the billing period has been completed (the import done the first day after the billing period is completed).
3. Coral Import
   1. Not imported: There have been no imports of Coral charges.
   2. Imported: Coral charges have been imported.
   3. Error: There was an error with the most recent Coral import.
   4. Final Import Completed: The final import for the billing period has been completed (the import done the first day after the billing period is completed).
4. Coral Charge Actions: This indicates the status of "action required" records associated with individual charges, usually created by the lab manager. Possible states include: Facility Review Status
   1. Not complete: There are lab managers who have not complete the review of their lab(s). Lab managers should review charges and make adjustments or set
   2. All Actions Completed, which can mean one of two things: There have been no "action required" records created for this billing period
   3. There have been "action required" records created for this billing period, but they have all been completed.
   Uncompleted Actions: There are "action required" records which have not been completedfor charges for which they would like fiscal staff to take action.
   4. Complete: All lab managers have completed their reviews.
5. Coral Fiscal Review Status
   1. Not complete: The fiscal review is not complete if there are facility reviews that are not complete and/or if there are outstanding "action required" records that need to be acted on by fiscal staff.
6. Export Charges: The status of the export of charges which allow for viewing of final charges and uploading of charges to SAP. Possible states include:
   1. Not Exported: There have been no exports.
   2. Exported: The charges have been exported.
   3. Error: There was an error with the most recent export.
   4. Final Export Completed, which can have two sub states:
      1. The export was marked invalid (i.e. charges were not able to be uploaded successfully to SAP) and charges must be re-exported.
      2. The export was marked valid, which also means the billing period is now completed.

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