This page describes the process for a supervisor or an administrator working on a supervisors behalf can use the "Replace a Cost Object" functionality in MUMMS. Note that similar functionality exists for MTL Fiscal Staff but there are a few small differences.
You can use the "Replace a Cost Object" function within MUMMS to replace one cost object with another for existing allocations. For example, you could:
- Change all allocations using cost object 12345 to use cost object 54321, effective today.
- Change allocations for compute charges using cost object 12345 to use cost object 54321, effective the first of the current month.
- Change Fab processing and Identicard allocations using cost object 12345 for users jsmith and rdoe to use cost object 54321, effective next July.
Most of the actions you can perform on the "Replace a Cost Object" page can be done using the standard Managing Allocations functionality, but it is much easier to make changes across multiple users or computers and for multiple charge categories in on the replace page.
The one action you can perform on the replace page that you cannot perform elswhere is to make retroactive changes to use based charges, like Fab processing charges. So, for example, using replace you can say that you want all Fab processing charges using cost object 12345 to be replaced with cost object 54321, retroactive to the begining of the current month. When using the Managing Allocations functionality, you are only allowed to make changes to use based charge allocations from the current day forward. For details see the Notes about MUMMS Allocations page.
Performing a Cost Object Replacement
To replace a cost object, first log into MUMMS (https://www-mtl-mit-edu.ezproxy.canberra.edu.au/mumms). You will be taken to the main menu.
Figure 1: The main menu
Choose "Replace a Cost Object." You will then see a list of cost objects that you are authorized to manage.
Figure 2: The list of cost objects
Choose the cost object that you want to replace. So if you know you want to replace all allocations assigned to 0000002 to be reassigned to 0000006, choose 0000002 from the list.
Figure 3: The replace page
Specify the details of the replacement:
- Choose the new cost object you would to which you would like charges assigned.
- Choose a replacement date. This date will be used as the end date for existing allocations (using 0000002 in this example) and the start date for new allocations (using 0000006 in this example). You can specify any date from the first of the current month forward.
- Choose the charge categories you want the replacement to affect, or click "Select All" to select all charge categories. Your replacement will only affect allocations for the selected charge categories.
- Choose the lab identities you would like the replacement to affect, or choose "Select All" to select all of the lab identities that have allocations for the selected cost object and charge categories on the effective date. Note: if there are no affected lab identities for the cost object selected for the selected charge categories, no lab identities will be listed. So in this case, if there were no Fab Processing allocations using cost object 0000002 on 7/7/2009, then no lab identities would be listed and you would not be able to complete the replace as it would have no effect.
- Click "Replace" to apply your changes. Note that this page can be used to make fairly large scale changes, and currently there is no "Are you sure?" message or "undo" function. So make sure you are performing the correct operation before clicking "Replace."